University of Waterloo Jobs 2022 | Administrative Assistant Careers Opportunity at University of Waterloo Careers Portal In Cambridge, Ontario

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Notification Out From University of Cambridge Careers Portal, Candidates Those Are Searching For Career Opportunities In University of Cambridge, Can Apply For Jobs In University of Cambridge For The Position Of Administrative Assistant. Read Out Full Job Description About This University of Cambridge Recruitment Described Below. But Before You First Confirm That Your Profile Matches With Recruiters Defined Eligibility Criteria.

University of Cambridge Jobs | Administrative Assistant Careers Opportunity In Cambridge, Ontario

University of Cambridge Opened Hiring On Their Official Careers Portal, Job Seekers Who Are Eligible And Interested To Work With University of Cambridge As A Administrative Assistant, Now They Can Apply For University of Cambridge Jobs. This Is Great Career Opportunity For Those Candidates Who Are Looking For A Employment Opportunity On University of Cambridge Careers Portal. Candidates Need Experience From Relevant Field And Required Qualification. Selected Candidates Will Get A Pay Of Around $ 200 an hour. University of Cambridge Jobs In Cambridge, Ontario.

Briefed Details Of University of Cambridge Jobs For Position Of Administrative Assistant

Recruiting Agency / Department :- University of Cambridge

Vacant Position :- Administrative Assistant

Job Location :- Jobs In Cambridge, Ontario

Jobs Type :- University of Cambridge Jobs Canada

Salary :- $ 200 an hour

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University of Cambridge Jobs In Ontario, Canada Full Job Description

Job details


Up to $200 an hour

Job type

Full Job Description


The primary functions of this position are to provide administrative support for the general operation of the School of Architecture, and administrative services to faculty, staff and Director. This position reports to the Administrative Officer.


  • As first point of contact, responds promptly and professionally to in-person, email and telephone inquiries; direct inquiries to appropriate people/departments
  • Maintains up to date listing of contacts and term contact lists for Architecture
  • Reports and tracks all building maintenance issues to Plant Operations and arranges for building repairs and maintenance as necessary
  • Liaises with the Security site supervisor and keeps them informed of events and School closures etc.
  • Purchases and maintains office supply inventory using department purchasing card; responsible for allocating the expenses at the end of the monthly financial cycle
  • Distributes daily mail to faculty, staff and students and prepares shipping documents as required
  • Completes key permit forms and maintain records of key permits issued
  • Reviews monthly Taxi logs, reporting any anomalies and required follow up before submitting to Police Services
  • Procures School parking passes each term and maintain sign-out records
  • Responsible for departmental petty cash up to $200 and expenses meet with compliance policies
  • Supports the Joint Health and Safety Committee by scheduling meetings and minute-taking
  • Supports the Administrative Officer and Financial Officer on administrative projects and financial tasks as required
Event Planning
  • Works with teaching Faculty to plan and book academic student field trips, book all venues, accommodations and transportation, assembles invoices and provides to Financial Officer for payment and coordinates with FO to set field trip fees for set up in e-commerce sit
  • Oversees the coordination and logistics of annual Lecture Series. Maintains databases and manages external mailings and marketing efforts for annual lecture series
  • Responsible for booking and organizing all travel for external lecturers
  • Responsible for budgeting and tracking expenditures for the annual lecture series and processes all honorariums for guest lecturers
  • Responsible for planning and coordinating Design at Riverside Gallery events including the annual student MasterWorks and Project Review events
  • Oversees the budgeting for the annual Gallery exhibition events and tracking expenditures
  • Assists the Undergraduate Program Coordinator with Undergraduate events including admissions week, Open Houses, OUF, You at Waterloo Day, Paths to Practice and co-op related events
  • Supports the Graduate Program and Research Coordinator with graduate recruitment initiatives, thesis review days and student symposiums
  • Supports all School events such as Convocation, Awards Banquet, Orientation Day tasks include booking space, ordering catering, communicating events to Architecture community etc.
  • Assists the Advancement Manager as required with Alumni outreach and School events
Academic Support
  • Responsible for the collection of all course outlines, assignment and quizzes and maintaining electronic course files for accreditation
  • Responsible for course evaluation set up in Evaluate each term and communicating the
    schedule and reminders to teaching faculty about the process
  • Assist faculty with course administration including printing of exams, classroom scheduling and
    collection of student work for accreditation database
  • Collects honorarium information for guest reviewers and support Financial Officer with inputting into Workday
  • Supports the Teaching Assistantship application and hiring process.
Administrative support for the Director
  • Provides administrative support to the Director, on annual administrative tasks such as merit review and tenure and promotion documentation. Must be able to handle activities of the department in a professional manner and ensure confidentiality
  • Provides administrative support for SACA and faculty search process.
  • Prepares contracts for sessional faculty on a term-by-term basis.
  • Works with the Director to schedule regular on-going Faculty meetings, attend meetings and prepare minutes ensuring accuracy and completeness of information
  • Supports the Director with meeting bookings, preparing expense claims and other duties as required
  • Prepares communications for dissemination on behalf of the Director and monitors Director email
  • Completes other duties and special projects as assigned by the Administrative Officer and/or Director


  • Undergraduate Degree or equivalent combination of education and experience
  • 1-3 years of administrative/clerical experience and/or front-line reception/customer service
  • Experience within an academic environment required and experience working on a Satellite campus an asset
  • Excellent interpersonal skills to effectively communicate and support students, faculty, staff and external stakeholders
  • Demonstrated ability to work independently and as a team member in a fast-paced and varied work environment with many interruptions
  • Must possess high level of diplomacy and judgement in dealing with daily tasks
  • Ability to manage multiple priorities and demands with a high level of accuracy and detail
  • Excellent communication skills (writing, verbal)
  • Strong working knowledge of Microsoft Word suite of programs – word, excel, power point
  • Working knowledge of University of Waterloo policies and procedures especially as they relate to Undergraduate and Graduate academic programs an asset
  • Knowledge of Quest, Teams, Learn, Workday considered an asset

Vaccination Requirement Statement:

Effective May 1, 2022, the University suspended its Vaccination Requirement. Prior to May 1, pursuant to this Requirement, all University employees were required to submit proof of full vaccination against COVID-19 (subject to the University’s obligations under the Human Rights Code to accommodate employees who were unable to receive a vaccination). The University’s Vaccination Requirement website can be found here:
The pandemic is ongoing and public health advice continues to evolve. Accordingly, the University reserves the absolute right to reinstate the Vaccination Requirement on short notice, and upon such reinstatement you will be required to comply. You shall also be required to comply with any new health and safety policies/requirements implemented by the University from time to time, including new policies/requirements related to mandatory employee vaccination. As the University may need to reinstate the Requirement on short notice, it will continue to collect and maintain up-to-date information on employee vaccination status. Please submit your Covid-19 vaccine status (QR code) to:
Failure to comply with the Vaccination Requirement if it is reinstated, including failure to comply with any future amendments to the Vaccination Requirement, or failure to comply with new health and safety policies/requirements implemented by the University, including those related to new mandatory employee vaccination, shall result in discipline up to and including termination of employment.
The requirement to be vaccinated, if reinstated, will be subject to the duty to accommodate pursuant to the Human Rights Code. If you are unable to be vaccinated for reasons related to a ground protected under the Human Rights Code, you may submit a written request for accommodation with an explanation of the reasons and/or any supporting documentation. If you request accommodation, the University may follow up with you for further information if necessary.

Equity Statement:

The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.
The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935.

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