Toronto District School Board Jobs 2022 | Administrative Assistant Careers Opportunity at Toronto District School Board Careers Portal In Toronto, Ontario

Toronto District School Board Jobs | Administrative Assistant, Facility Services Career Opportunity at Toronto District School Board Careers Web-page. Toronto District School Board Toronto, Ontario Jobs . Find-out Toronto, Ontario Government Jobs for freshers. Toronto Entry Level Jobs In Ontario. Get latest job Opportunity in Canadian Government. Canadian Government Jobs in Toronto, Ontario. Get All Hiring Updates From

Notification Out From Toronto District School Board Careers Portal, Candidates Those Are Searching For Career Opportunities In Toronto District School Board, Can Apply For Jobs In Toronto District School Board For The Position Of Administrative Assistant, Facility Services. Read Out Full Job Description About This Toronto District School Board Recruitment Described Below. But Before You First Confirm That Your Profile Matches With Recruiters Defined Eligibility Criteria.

Toronto District School Board Jobs | Administrative Assistant, Facility Services Careers Opportunity In Toronto, Ontario

Toronto District School Board Opened Hiring On Their Official Careers Portal, Job Seekers Who Are Eligible And Interested To Work With Toronto District School Board As A Administrative Assistant, Facility Services, Now They Can Apply For Toronto District School Board Jobs. This Is Great Career Opportunity For Those Candidates Who Are Looking For A Employment Opportunity On Toronto District School Board Careers Portal. Candidates Need Experience From Relevant Field And Required Qualification. Selected Candidates Will Get A Pay Of Around $ 57633.00–69170.00 a year. Toronto District School Board Jobs In Toronto, Ontario.

Briefed Details Of Toronto District School Board Jobs For Position Of Administrative Assistant, Facility Services

Recruiting Agency / Department :- Toronto District School Board


Job Location :- Jobs In Toronto, Ontario

Jobs Type :- Toronto District School Board Jobs Canada

Salary :- $ 57633.00–69170.00 a year

Apply Through:-

Toronto District School Board Jobs In Ontario, Canada Full Job Description


Job details


$57,633–$69,170 a year

Application Details
Cover letter
Job type

Full Job Description


No.: SCH II-22-0189NE
POSTED: June 29, 2022

DEADLINE: 12:00 noon: July 14, 2022

osted: ____________

Administrative Assistant, Facility Services

1 – Permanent Position

Facility Services
Schedule II, Level 3

(Non-Union – 12 Month)
$57,633 – $69,170

The Toronto District School Board adheres to equitable hiring, employment and promotion practices.

Reporting to a Senior Manager in Facility Services, the Administrative Assistant will:

  • Provide confidential administrative support and office management support to the

Senior Manager and other management staff;

  • Provide guidance and direction to staff on administrative and operations issues;
  • Respond to inquiries and liaise with senior staff, trustees, managers, government

agencies, parents, community members etc.;

  • Support committees and meetings; and
  • Maintain the orderly flow of information and accurate records.


Summary of Duties:
➢ Provide confidential administrative services to support the Senior Manager and the management

➢ Compose, edit and prepare correspondence and reports;
➢ Prepare and process documents of a confidential nature (e.g., grievances, discipline, performance

reviews, staffing, labour relations, attendance issues);
➢ Prepare and provide statistical data, reports and summaries;
➢ Receive, track, forward, respond and/or follow-up all incoming mail (including email);
➢ Prepare and distribute agendas, attend meetings, record, transcribe and distribute minutes and

follow-up on action items for management team and various committees;
➢ Prepare daily ‘bring forward’ file for Senior Manager to ensure preparedness for meetings, events,

➢ Assist in the scheduling and coordinating of Senior Manager’s meetings to meet deadlines and

➢ Assist in the development of budgets and monitor budget expenditures utilizing SAP journalizing

expenses, reconciling with SAP, paying bills and other common budgetary processes;
➢ Manage and track expenditures related to department including projects and initiatives;
➢ Gather and analyze data as required by management team (e.g. absence tracking and reporting,

ministry data etc);
➢ Provide advice and guidance to staff regarding key initiatives pertaining to the department;
➢ Respond to calls from staff, parents, trustees, media, other educators, City representatives,

representatives from other associations and organizations, members of the public and the

➢ Provide advice to stakeholders on related board policies and emergent situations;
➢ Assess nature of inquiries by ascertaining details and providing appropriate information or referral;
➢ Assist in the researching and gathering information, through professional libraries, calls to other

boards and internet searches to assist the Senior Manager;
➢ Liaise and share information with other Board staff;
➢ Keep track of Ministry of Education “B” memos pertaining to department’s business;
➢ Support administrative colleagues via sharing of best practices and other contributions as needs

are identified;
➢ Receive, track and forward department requests;
➢ Manage and maintain office records, both electronic and hard copy, ensuring accuracy and

appropriate file storage and cross-referencing as required;
➢ Provide support/back-up to other administrative support team members and Executive Assistant

as required; and
➢ Other duties as assigned.


➢ Secondary school diploma plus one year additional course work in Business Administration with

three years of progressively responsible related administrative experience handling a broad range
of administrative matters or an equivalent combination of education and experience;

➢ Proficient keyboarding and computer skills including wordprocessing, spreadsheet and database
applications, HR Payroll and Financial information systems, Records Management Classification
System, email, intranet and internet;

➢ Proven ability to communicate effectively (both orally and in writing) with staff, community, parents
and external organizations;

➢ Proven ability to organize and co-ordinate a diverse number of projects;
➢ Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and

➢ Knowledge and understanding of related Board and/or departmental policies and procedures,

legislative and regulatory acts and resources;
➢ Demonstrated ability to manage a budget;
➢ Proven ability to work under pressure in order to meet frequent deadlines;
➢ Proven ability to prepare accurate minutes, reports and summaries; and
➢ Ability to take initiative and problem solve.

Special Requirements:
➢ Occasional travel to TDSB sites.
➢ Must be available to work evenings and weekends sometimes with minimal or no notice.

Location: 85 Shorting Road

Work Year: 12 months

Please note:

Applications must be submitted:

1. in résumé form with a covering letter to: [email protected]
2. with competition # SCH II-22-0189NE in the subject line
3. Apply no later than 12:00 noon on July 14, 2022.


Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

We strive to meet the accommodation needs of persons with disabilities.

Applicants are encouraged to make their needs for accommodation known in advance during the
application process.

Apply Now For Toronto District School Board Jobs

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